What are VAT Returns?
A VAT return is a document containing a summary of all of the sales and purchases you made during a particular tax period. This includes imports, exports, and exempt supplies, along with the VAT paid or collected on every transaction. This document must be generated based on your invoices and filed through the FTA e-portal.
Every registered tax payer in the UAE is required to generate and file a VAT return once every tax period. The tax period is either a month or a quarter (3 months) depending on the prescriptions given by the FTA on your VAT certificate.
Important Filing Dates
The last day to file any VAT return, be it monthly or quarterly, is the 28th day of the month following the end of the VAT return period. For instance, if you are filing a quarterly VAT return for the quarter that runs from February to April, then the last day to file this return would be the 28th of May.
Note: The first tax period for the year 2018 can vary from business to business (based on the individual instructions that each one of them receives from the FTA)
For instance, if your first tax period is between January 1, 2018 and Jan 31, 2018, then you will be required to file your VAT return for this period on or before February 28, 2018 (or the next business day if February 28 happens to be a public holiday/weekend).
There are some cases where, the first tax period for a business can be greater than 3 months. For example, if your first tax period is between January 1, 2018 and April 30, 2018, then you have to file your VAT return on or before May 28, 2018 (or the next business day if May 28 happens to be a public holiday/weekend).
Contents of the VAT Return
A typical VAT return contains two sections:
- The main section which captures the details of the taxpayer, sales, purchases, and net VAT due.
- The additional reporting requirements section, which applies only to certain businesses under specific conditions. This section contains fields related to the profit margin scheme, stock transfers, and VAT paid in other implementing states.
Now let’s look at both sections in detail.
- Taxable Person Details: This section will capture your Tax Registration Number (TRN), your name in both English and Arabic, the registered address or place of residence of your business, the name of the tax agency, the TAN, the name of the tax agent, and the Tax Agent Approval Number (TAAN). These details will also be pre-populated based on your data.
- VAT Return Period: This section will show the tax year, VAT return period (month or quarter), and the VAT return period reference number. The return period reference number allows you to recover tax at the end of the tax year based on adjustments you’ve made during the year.
VAT on Sales and all other Outputs
This series of sections capture the details of all sales and supplies you made during the tax period. The information under this section is organized in tables showing the following three values:
- The total transaction Amount (AED) shown on the invoice (including any increase or decrease in value due to debit or credit notes and corrections from previous tax periods)
- The VAT Amount (AED) collected (including any changes to the VAT collected due to changes in the taxable value captured in the previous value)
- Any Adjustments (AED) to output tax (or VAT collected) made during the earlier tax period.
This part of the return is divided into 9 sections.
- Section 1 – Standard Rated Supplies: Captures the sale of all goods and services sold or supplied within the UAE with 5% VAT. There is a subsection for each emirate, in which you are required to capture the sales you have made to customers located there and the VAT collected from that emirate.
- Section 2 – Tax Refunds provided to Tourists under the Tax Refunds for Tourists Scheme: This section applies only to retailers who have provided tax refunds to tourists according to the tax refund laws under the tourist scheme. All amounts in this section should be negative and listed in AED.
- Section 3 – Supplies subject to the reverse charge provisions: This section captures the value of any goods and services that you have imported from suppliers outside of the GCC (for which you are liable to pay VAT directly to the FTA). Do not include any items for which you have paid import VAT to the customs office, since those are captured under section 7.
- Section 4 – Zero-rated supplies: This section captures the value of all the exports you made to non-GCC countries, and any other supplies of goods and services at 0% VAT. The amounts must be specified in AED.
- Section 5 – Supplies of goods and services to customers registered for VAT in other GCC-implementing states: Captures the value of any sales that you have made to customers in GCC countries where VAT was implemented before the date of supply.
- Section 6 – Exempt Supplies: Captures the value of all supplies of goods and services that are outside the ambit of VAT (in other words, exempted from VAT), for example, sales of bare land, or certain financial services specified in the VAT law.
- Section 7 – Goods imported into the UAE: This section will be pre-populated based on your import declarations to the customs office, if you have opted to pay import VAT at the time of filing instead of at the time of import.
- Section 8 – Adjustments and additions to goods imported into the UAE:This section can be used to make any needed corrections to the auto-populated information in box 7.
- Section 9 – Totals: This will be calculated automatically based on the data in subsections 1-8.
VAT on Expenses and all other Inputs
This series of sections captures all of your purchases and expenses during the tax period. The information is arranged in tables shows the following three values:
- The total purchase Amount (AED), based on your purchase invoices. This includes any increase or decrease in value due to debit or credit notes issued by your suppliers or corrections from previous tax periods.
- The Recoverable VAT Amount (AED) or amount of VAT refunds you can claim according to the VAT law.
- Any Adjustments (AED) made to your input tax (the amount of VAT you paid on purchases) made during earlier tax periods.
This part of the return is divided into 3 sections.
- Section 10 – Standard-rated expenses: These boxes capture all of your purchases on which you paid 5% VAT. This includes any recoverable VAT that you paid for a purchase made in another GCC country that also implements VAT.
- Section 11 – Supplies subject to the reverse charge provisions: Captures the transaction amounts along with the VAT that can be recovered for imports and purchases subject to reverse charge (such as purchases made from a non-VAT-registered vendor located in a free zone by a business that is in a normal zone).
- Section 12 – Totals: This will be calculated automatically based on the data in subsections 10-11.
Net VAT due
This section will show the amount of VAT you owe to the government using the total output VAT payable minus the amount of VAT you can recover from your inputs.
This part of the return is divided into 4 sections.
- The amounts under sections 13, 14 and 15 are auto-filled based the data given under the previous two sections.
- Section 16 – Do you wish to request a refund for the above amount of reclaimable VAT? This is a yes or no question. Select yes if you wish to get your recoverable VAT refunded to you in cash. If you would rather offset your VAT payable instead, select no.